Method
How the time card calculator works
Each day is measured from start to end, with an end time earlier than the start counted as the next morning, and the unpaid break removed. Daily totals are summed in whole minutes so rounding cannot accumulate. Hours up to the weekly threshold you enter are regular; hours above it are overtime. If you add an hourly rate, regular pay is the rate times regular hours and overtime pay is the rate times the multiplier times overtime hours, each rounded to the cent.
Each day on the card works like the hours calculator, measured from start to end with the break removed. If your schedule is written in 24-hour form, the military time converter translates it, and the add time calculator adds loose durations that are not tied to a start and end time. More tools are in the time calculators collection.
Reference
Minutes to decimal hours
Timesheets and payroll systems usually want hours as a decimal. Divide minutes by 60; the common values, rounded to two places, are below.
| Minutes | Decimal hours |
|---|---|
| 5 min | 0.08 |
| 6 min | 0.10 |
| 10 min | 0.17 |
| 12 min | 0.20 |
| 15 min | 0.25 |
| 20 min | 0.33 |
| 25 min | 0.42 |
| 30 min | 0.50 |
| 35 min | 0.58 |
| 40 min | 0.67 |
| 45 min | 0.75 |
| 50 min | 0.83 |
| 55 min | 0.92 |
Example
Time card calculator example
Five days of 8:00 AM to 5:00 PM with a 30-minute unpaid lunch are 8.5 hours a day, or 42.5 hours. With a 40-hour threshold that is 40 regular hours and 2.5 overtime hours. At $20 an hour and a 1.5× multiplier, gross pay is $800 regular plus $75 overtime, $875 in total.
FAQ
Time card calculator FAQ
How do I fill in a time card?
Enter the clock-in and clock-out time for each day you worked and the length of any unpaid break. Leave both times blank on days off. The total updates as you type.
When does overtime start?
It depends on where you work and on your employment terms. Some rules use a weekly threshold, some add a daily threshold, some apply special rules to a seventh consecutive day, and some roles are exempt. This calculator applies a single weekly threshold you choose, 40 hours by default, so check the rules that apply to you before relying on the split.
Can I change the overtime rate?
Yes. Enter the multiplier your employer applies, for example 1.5 for time-and-a-half or 2 for double time. Enter 1 to count every hour at the regular rate.
Is the pay figure my take-home pay?
No. It is gross pay before tax, benefits and other deductions, calculated only from the hours, rate and multiplier you enter.
How does it handle night shifts?
An end time earlier than the start time is counted as the next morning, and the whole shift is credited to the day it started.
I already know my regular and overtime hours. How do I work out the pay?
Use the overtime pay calculator, which takes regular and overtime hours directly and shows the premium applied.